EnCCoMPass Access Help

Institutional access provides access to enter a RARC associated building from the lobby

Animal facility access provides access to the rooms/spaces within the animal areas of the facility

• Animal Facility Access Requirements

• Access Module Guide (with screenshots)
• Access Module Guide (without screenshots)

Users may request access for themselves.
PIs and Protocol Editors can request access for anyone listed on their protocol

Paper forms are no longer accepted.

• How to obtain MSK institutional access
• How to obtain WCM institutional access

Note: HSS employees may use their CWID to access WCM buildlings

Institutional policy requires that all personnel entering the animal facility be authorized prior to entry.

For a brief or one-time visit:
Employees may complete an Observer Waiver to bring in a visitor. The visitor will observe only and will have no contact with animals or hazards. They must not be left unattended in the animal area at any time. The maximum period approved is typically 3 days.

For summer visitors:
If an individual must enter the facility for several weeks/months, they will need to be added to an approved animal use protocol.

Unauthorized entry jeopardizes employee health, animal safety, and the security of the institution. If individuals are escorted into the facility without prior approval, your facility access privileges may be restricted.

• You did not select a species in the earlier step.
• You already have access to all available rooms.
• Click “Show All Rooms” to see additional areas that require approval



Do not type additional rooms in the comments section. The system digitally reads these forms and will not catch rooms listed in this area.

To show hazard rooms you must complete all of the below requirements first:

• You already have “Research Access” to that facility
• You are listed in the hazard portion of your protocol
• You have signed your P&C forms

Click the ‘Access’ tab, and select “Requests” from the dropdown menu.
Click the number of the pending access request


You will receive an email each time your request is updated.

Please note that many of these steps requires a human response, so please be patient with us.

Since the system is new, some of the historic records may not have been completely transferred. If you have records of the missing items please send training information to EQA, and medical records to your provider.

Some items must be completed on a reoccurring basis, so you may be overdue:

      Training
            NHP training (annually)
            Rodent Surgery Training (every 3 years)

      Medical requirements
            All animal users
                        Medical questionnaire (annually)
                        Tetanus vaccine (every 10 years)
            NHP users
                        TB assessment (annually)

Do you have access to that area of the animal facility?
            To check, Click the ‘Access’ tab, and select “My Access” from the dropdown menu. If the room is not listed you need to submit a request

If you cannot get into the building
            Follow the steps above to request institutional access

Log into EnCCoMPass
At the top right side of the screen click on the link with your name

If you do not meet the basic requirements for access, the system will revoke your access to the related areas. Below are the reasons you may have been revoked.
            Current Employee
                        Your employment is terminated
                        You did not renew your non-employee ID

            Listed as an Animal User on a protocol
                        You are not listed as an Animal User
                        Your protocol expired

            Hazard Access
                         You are not listed as an animal user under the hazard section of the protocol
                         You have not signed all of your P&C forms (every 3 years)

            Mandatory Training Requirements not completed
                        Facility Orientation is required within 30 days of receiving access
                        NHP training is required annually
                        Rodent Surgery Training is required within 60 days of receiving access and every 3 years afterwards

            Medical Clearance not updated
                        All animal users
                                    Medical questionnaire (annually)
                                    Tetanus vaccine (every 10 years)
                        NHP users
                                    TB assessment (annually)

rarc_admin@med.cornell.edu

Contact EQA and include your completion certificate if possible.

rarceqa@med.cornell.edu or rarc_eqa@mskcc.org

Contact the occupational health provider for the institution that employs you
MSK: 646-888-4000 or EHWS@mskcc.org
WCM: 212-746-4370
WCM Student Center: 646-962-6942 or shs@med.cornell.edu
HSS: 212-606-1389
Rockefeller: (212)327-8414 or ohs@rockefeller.edu